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Customer case De Vries en Verburg

'We wanted to be sure that reports are correct and also provide the right information to the right people in good time'.

Business Intelligence for 4PS Construct

At De Vries en Verburg, Hillstar implemented BIRDS for 4PS Construct.

Quick insights

  • BI for 4PS Construct
  • Quick insights into projects, work in progress and finances
  • No knowledge of backend needed
  • Manage smarter on results

De Vries en Verburg convert data into insight with Power BI

Developing contractor De Vries en Verburg, based in Stolwijk, recently took a step towards a better-informed organisation. After choosing to work with the ERP software of 4PS, the implementation of 'BIRDS for 4PS Construct' with accompanying Power BI reports came as a logical consequence. It was very important for us to work with a solution in Power BI. We chose to keep everything within the Microsoft school. BIRDS fits in nicely with that', says Ton van der Spek, financial director at De Vries en Verburg.

The organisation was founded in 1986 and now converts over €250 million into development, construction, service & maintenance and real estate investments. They do this with a team of 200 employees. Van der Spek: 'We don't want to be the largest construction company in the Netherlands, but we do want to be the best valued contractor. One of the ways we do that is by being socially involved. We therefore work closely with Verburg Charity Foundation, which is active in southern Africa'. When asked what makes the company so special, Van der Spek answers: 'The enormous loyalty and involvement of our people towards the organisation and the projects they are working on'.

Quick, flexible and reliable reporting

Soon after the start of the implementation of 4PS Construct, De Vries en Verburg started rolling out BIRDS. 'We worked with a small accounting program with a lot of custom reports around it. A lot of Excel work, which of course makes it extremely error-prone. It was also very intensive in terms of version management. With the transition to 4PS and BIRDS with Power BI, we have made that a lot more reliable', says Van der Spek. Jan Muit, controller, adds: 'We wanted to work towards an information system in which we would have the certainty that reports are correct and comprehensive and also provide the relevant employees with the correct information on time'.

Muit continues: 'The great thing about the BIRDS solution is that we do not need in-depth knowledge of the 4PS database ourselves. In that sense, it is a plug-and-play solution in which the data from 4PS Construct is prepared in BIRDS and we can then easily create reports in Power BI ourselves. We have divided these over five areas. These include Projects, Service and Maintenance and Projects. We can then assign them to those in the organisation who need them and can use them'. In this way, those involved within De Vries en Verburg always have the data at hand to make well-considered decisions or quickly see where they need to intervene.

‘We were looking for a solution that suited both our company and our existing ICT solutions.’

Now that BIRDS has been implemented and the first users have been trained, the intention is for more and more people to work with Power BI. Van der Spek explains: 'The core users are extremely enthusiastic. They are eager to transfer their knowledge to the rest of the organisation. So the adoption is going very well. We have an Office 365 environment that also includes Teams. This is a relevant source of information for us and Power BI has become an important part of this. This enables us to share our reports directly with our management, managers and project management'. According to Muit, the rollout of BI across the entire organisation is easier because Power BI is a multi-device solution. 'The great thing about Power BI is that it is location- and platform-independent. So we can consult the data with any device - laptop, iPad or telephone. This makes a good contribution to the development of management information at De Vries en Verburg'.

After the technical implementation, the team of core users at De Vries en Verburg received training to master BIRDS and Power BI. 'First Hillstar completed the implementation and then introduced us to the dashboards and the BIRDS solution. This gave us good insight into 'who gets what responsibility'. In this way, we also composed the SLA with Hillstar,' says Muit.

What plans are there for the future?
BIRDS for 4PS Construct provides a standard set of reports within the 4PS environment. In order to get a more complete picture of the organisation, multiple sources are often brought together in BIRDS. There, all data is structured in such a way that it can easily be visualised within Power BI. At De Vries en Verburg they are also working on a step to bring more data together. Van der Spek explains: 'We also want to link BIRDS to our HRM environment. This means that you can then offer financial, operational and HRM-related information to the board, management and project management in a single overview'.

'The second part is the accessibility of HOOMCTRL via Power BI. Communication with private customers who buy a home (buyer guidance) is largely via HOOMCTRL of 4PS. This gives us a lot of information that we can analyse, such as the choices people make, additional work, material choices, and so on. That gives us useful information and feedback towards new projects'. Muit adds: 'On the other hand, we expect that the broad implementation in the organisation will also result in more and more questions from colleagues and that we will also be able to provide them with more and more information'.

The implementation at De Vries en Verburg is a good example of a modern construction organisation that steers on data. This way of working is supported by the standard Power BI reports that are automatically filled via BIRDS. BIRDS is a solution that collects, cleans and prepares data from various sources for visualisation. Because this fits 1 on 1 on the 4PS database, BIRDS delivers a complete set of deployable reports in Power BI after a short implementation. As a user, you have immediate access to 4PS reports such as Projects, Projects, Service & Maintenance and Equipment. Sales, Purchase, Accounts Receivable, Accounts Receivable, General Ledger and Stock are also supplied as standard.

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